Config. Store (http://..../ConfigStore.aspx)
Config ? Config Store
Figure 1:1
Remove items from store when sold: Selecting this checkbox will remove any sold items from the store.
Auto register guests: Selecting the Yes radio button will register your website visitors automatically.
Featured ID: Enter the item ID you want to be featured in the store.
Ebay Store URL: You are able to insert the eBay url for items
Use serial number for Image File Name: Select this checkbox if you want the image file name to be the same as the serial number of the item.
Show Store search box: Select this checkbox if you want the store search available in the store.
Order Store Catalog By set card number or by item number.
Display quantity in store; Select this checkbox if you want the quantity of an item to display.
# of days an item is considered new: Indicate how many days an item is considered new. The items will display in the What’s new section of the site if applicable.
Max price for Low Price: We have the ability to limit the item catalog page based on the price of the item - low priced items must be at or below the Max Price for Lot Price. Max price for Low Price is the parameter that controls which items show up on catalog.aspx?pagetype=lowpriced. No item higher then the value will appear on the page Note: Once these fields are set a button can be displayed on the user side to filter by low, high and new items.
Min price for of high end: The high priced items must be at or above the Min Price for High End. Min price for High End is the exact opposite. It controls which items show up on catalog.aspx?pagetype=highend no item priced lower then the value will appear on the page. Note: Once these fields are set a button can be displayed on the user side to filter by low, high and new items.
Shopping cart time out (minutes): Indicate how many minutes before a shopping cart will timeout.
Use Gift Certificates: Turn on gift certificates by selecting the check box. Gift certificates will appear in the category tree is selected.
Sets
Figure 1-2
Add, edit and delete set information in this area. To use this feature you would need to select Order Store Catalog By set card number on the Config>Config Store page.
Shipping
Figure 1-3
Configure shipping rules/information. You are able to check whether a shipping method is Active or inactive. The live server will calculate the correct amount, however, if the server becomes unavailable this would serve as the backup pricing for each shipping type.
Email Text
Figure 1-4
Enter email text for store orders in this area. This is the email a user will receiving when an order is placed.
Invoicing
Figure 1-5
In this section an admin is able to enter the invoice terms that will appear on all store invoices.
Micro Auction
Figure 1-6
This is the basic information regarding your Micro Auction. The following fields need to be configured:
Minimum Bid Percentage of Price: This is the percent of the price for the starting bid in the Micro Auction.
Reserve Bid Price Cutoff- If you want certain micro lots items to have a reserve you will need to indicate what the price is of the store item that qualifies it as a reserve. For example: the default setting indicates the price must be $500.
Reserve Bid Price Percentage- The percent to take of the Reserve Bid Price Cutoff. For Example: the default is 75% of $500.
Number of Lots In rotation: Number of running micro auctions at one time
Increment Type: Bidding increments by percent or dollar amount
Increment value: either percent or dollar amount
Extension Amount: extension time for closing lots
Seconds to Display Ended Lot:
Buyers Premium: Percent to charge as a buyer’s premium
Use Auto-Bids: Contact SAS for clarification.
Micro Lot Run Time: You can set an overall end time for all micro auctions. If you do not prefer this method select “None Specified” and set your closing times below.
Micro Lot Run Time Type: Chose to close by the Day or by Minutes.
Micro Lot Run Time: In this section you can configure how long lots will run. The default is all Lots will close in 10 minutes. You can create tiered levels (dollar amounts) and indicate that item at a certain dollar amount will run for a specific timeframe.
Add Inventory (http://.../EditInventory.aspx)
Inventory ? Add Inventory
*Ignore all fields that pertain to auction only. Only Application, Category, Title, Price, and Weight are required to list an item in the store.
Figure 2-1
Application: Select which application you are adding the inventory to... Store or Auction.
Auction: Select the auction you want to add a lot to from the drop down box.
Session: Select the session you want to add a lot to from the drop down box.
Serial #: You can either enter a serial number for the lot or under Config Global you can select the checkbox to use the inventory ID as the serial number. If the system is set to auto calculate the serial number then this field will be filled in automatically
Lot #: System will automatically generate this field. If you are editing lots you can enter a lot number and click GET to jump to that specific lot.
Inventory #: System will automatically generate this field.
Lot Editor: The system allows you to assign a lot editor. You are able to enter the editor’s initials or select an editor from the drop down box. Editors are added to the system in the Employees>Edit employees section.
Proofers: Select a proofer from the drop down box. Note: Proofers are added to the system in the Employees>Edit employees section.
Final Proofing checkbox: By selecting this checkbox you are indicating that the lot has final approval.
Category 1: At least one category has to be selected in order to add a lot.
Year: Assign a year to the lot. Note: this is for information only. Does not display to the customer.
Sort Field 1: Select a value for sort field. This field as not seen to bidders. It is for sorting and ordering purposes 1. Note: the sort values are created on the Config>Config Auction>Sort Values tab.
Sort Field 2: Select a value for sort field 2
Sort Field 3: Select a value for sort field 3
Get Headline: Click the Get Headline button to populate the description section on the add lot page. The headline will generate based upon the sort values selected
Consigner: Enter the consigner ID or enter search data and then click Search. To search again, click the clear button and start over. If more than one consigner meets your search request, a pop up box with a list of consigners will display and you are able to select the correct consigner.
Click “Add to Contract” to add this lot to their contract
Commission: Select the appropriate commission type.
None
Sliding
Percent
If a commission percentage is set on the consigners profile then the commission percentage will be automatically set for the lot. There is no need to edit this field unless the commission for the particular lot will be different then the consigners normal percentage
Work Items (To set up work items go to Config>Config Auction>WorkFlow)
Lot editing
Photography
Proofing
QA
Master Code: Enter a master code if needed. (Mastercodes are created under Lot>Edit Mastercode)
Cost: Enter the cost of the lot.
Reference: Include a reference if needed.
Returned: This field is used to indicate that the lot has been returned to the consigner. Most likely a date is entered.
Status: This is a custom field you configure and then set the status. There is an advanced search page to search by these custom statuses) To add custom status go to Config>Config Global>Inventory Status
Title: Enter the name of the lot. This field is required in order to add a lot. Character limit is set to 200.
Condition: Enter the condition of the lot if needed. There is a checkbox under Config>Config Auction to display the condition on the lot detail page.
Description: Enter a description of the lot. Click the easy editor to launch a Word like utility and add your description utilizing all the features available in the editor.
Web Only Description: This feature is used for print catalog customers to add more description to the website that is not to be included in the printed catalog description.
Short Description: You can enter a short description for internal purposes only. You can choose to display the short description on the lot detail page under Config -> Config Auction -> Catalog Page
Estimate: Enter an estimate value of the lot if needed. There is a checkbox under Config>Config Auction to display the estimate on the catalog page.
Min Bid: Enter the minimum bid for this lot. This field is required in order to add a lot.
Reserve Price: Admins are able to place a reserve price on a lot. If you do not want your users to see the reserve message you need to make sure the checkbox “Hide Reserve Message from Bidders” is selected on the Config>Config Auction page.
Store Price- Enter a store price. Note: you must have the simple store to use.
Store Sales Price- Enter a store sales price. Note: you must have the simple store to use.
Quantity- enter the number you have of this item. Note: you must have the simple store to use.
Low Quantity Alarm- admin will get a warning of low quantity when the number you enter is reached. Note: you must have the simple store to use.
Catalog value: Enter the Catalog value. Catalog values are set up under Config>Config Global>Catalog Value
Catalog Year: Enter the Catalog Year.
Balance Sheet- Specific field for a specific client of Simple Auction site.
Price Guide 1 and Price Guide 2: Select a price guide from the drop down for price guide 1 and/or 2. Enter the price guide Number and Value for each guide. Note: Price guides are created on the Config>Config Global>price guide tab
Categories Section: You are able to associate a lot with up to 4 categories.
User Defined Fields: If the main category selected for the lot has user defined fields associated with it then they will show up in this section. You can configured these fields under Config -> Config Global -> Cateogires
Images: Up to 20 images can be added to a lot. The checkbox following each image input field is to indicate whether or not this image is included in a print catalog. Once you have added images to the lot you can edit the images at any time. Clicking the Edit Images button will take you to a new page where you can browse to new images, delete images or move the position of images on the lot. See figure 2.3 and 2.4 below for more details.
Weight: This is a require field if the system is managing your shipping process/fees.
Shipping Category: Indicate the shipping category. Select category from the drop down box. Note: The shipping categories are created on the Config>Config Auction>shipping tab. This is used if the system is using the shipping calculator to automatically calculate shipping
Cannot be shipped with other items: Select the checkbox if this lot cannot be shipped with our items.
Additional Shipping Charge: Enter any additional shipping fees here
Location: Admin is able to indicate the location of the lot. Note: Locations are created on the Config>Config Global>locations tab.
Print Catalog Section: In this section the admin is able to indicate whether the lot should be included in the print catalog. The following options are available:
Photograph
Highlight
Cover
Layout: Select layout type from the drop down box.
Web Featured
Miscellaneous Tab:
Premium Lot: Admins are able to indicate that only premium bidders are allowed to bid on a lot by selecting this checkbox. Note: Premium bidders are indicated on the view user page.
Non-taxable: Selecting this box with omit adding tax information associated with the system set up or the users registration page.
Active: System defaults all new lots added to an auction as Active. Uncheck to deactivate a lot.
Acquisition Source: Select the source from the drop down menu. The sources can be configured under Config -> Config Global -> Acquisition Sources
Vendor: Select a vendor from the drop down menu. Note: This is only used for store inventory
Date Purchased: Enter the date the item was purchased from the vendor
Date Received: Enter the date the item was received from the vendor
Item Dimensions: Enter the size of the item. You can configure this to show on the lot detail page under Config -> Config Auction -> Catalog Page
Errata: If you edit the errata and click save and email errata button will appear at the bottom of the edit lot screen. You can click this button and anyone who bid on this lot will receive the errata email.
Photo Notes: Enter photo notes if needed.
Copy Editor’s Notes: Enter copy editor’s notes if needed.
Extension: Admins are able to place an extension on the lot from the edit lot page. If the lot is won with an extension the extension will be indicated on the invoice. To remove an extension the admin will be required to unselect the extension checkbox on the edit lot page.
Date: Enter the date the lot was put on extension.
Service: Indicate which service is being use to verify the lot. Note: The service types are set up on the Config>Config Global>LOA tab.
Return Date: Enter the date the lot has been returned from verification.
Cost: Enter the cost involved with the lot verification. Select who the cost will be applied to. Cost for bidder will be applied to the invoice. Consigner cost will be applied to the consigner statement.
Comments: Enter any comments associated with the extension.
Postal Viewing: Enter postal viewing
SEO: Enter SEO data for the lot here. This should only be used by admin who have purchased SEO features.
Number of Labels: Enter the number of labels you would like to print.
Print Labels: Click Print Label to print. You can configure what will show on these labels under Config -> Config Auction -> Lot Labels
Save: Clicking save will save the lot and keep you on the edit lot page for the lot you just added.
Submit and add another: Clicking save and add another will save the current lot and refresh the page. You will be able to add another lot to the auction. Note: If a consigner was assigned to the previous lot their name will be populated in the consigner field. To remove just click clear.
Submit and view: Clicking submit and view will save the lot and will take you to the lot detail page for that lot.
Copy: Clicking this button will create a new lot with identical information as the current lot, except for the images
Send Errata Email: If the errata field has been changed clicking this button will email everyone who has bid on the lot will receive an email
Regenerate LOA: If data is changed on this lot you can click this button to recreate the LOA with the new information
Email Lot: Click this button to email this lot to an address
Edit Images
Figure 2-2
In this section you are able to update the images. Note: In order to see the image updates made on this page, please click F5 on the keyboard.
Move Down: Selecting this button will change the order of the images on the lot detail page.
Browse: Select this button to browse to your image folder and add a new image.
Upload: You must click upload in order for the new image to appear on the lot detail page.
Delete: You are able to delete an image from the lot detail page by selecting this button.
Use In Catalog: Select this checkbox if you want to use this image in your catalog.
Return to Lot Details: Selecting this button will take you to the lot detail page.
Once you have saved the lot one time an option to Drag and Drop images will appear.
If you click “Drag & Drop Images” a new tab will appear
http:/…./ http:/…./ UploadImages.htm?inventoryid=13868
Figure 2-3
Click “Add Files” to select up to 20 images from your desktop. Those images will appear on the page
Click “Start Upload” to upload those images to the lot
Click “Cancel Upload” if you need to stop uploading the images to the lot.
Store – View Item (http://..../ViewItems.aspx)
Figure 3-1
Search for items and view their details by the following options:
See figure 3-2 for search results
ID
Title
Serial Number
Active
Inactive
Both active and inactive
Sold
Unsold
Both
On Ebay
Store – View Item search results (http://..../ViewItems.aspx)
Figure 3-2
Search results will display. You are able to update Sold, Active, on eBay and quantity from this page. Simply make your changes. The updates are saved automatically.
Store –Store Reporting
Figure 8-1
Store –Categories Report
Figure 9-1
Store - Marketing – discount/coupons
Figure 10-1
This page lists all coupons that have been created. From this page, a user can either add a new coupon, select a current coupon ID to edit or delete existing coupons.
Click the Add Coupon button. This action will take you to the edit coupon page.
Click the ID next to an existing coupon to update or view the details of a particular coupon.
Click the red X next to a coupon to delete a coupon. Note: If a coupon has been used you are not able to delete the coupon.
Edit Coupon
Figure 10-2
This section allows a user to add a new coupon or edit existing coupons.
ID: This field will automatically generate an id to be used by the system.
Coupon Code: This is the code your customer will enter on check out page. If you leave the coupon code field blank then the discount will still be applied as long as the customer meets the requirements in the other fields of the discount. If the Coupon Code is filled in, then the discount is considered a coupon and is only applied if the coupon code is entered on the checkout page by the customer and the customer meets the requirements in the other fields of the coupon.
Name: Enter the name of the discount/coupon as you want it to appear to the customer. This field is required.
Discount Type: This indicates the type of discount/coupon you want to create. This field is required.
The choices are:
Percent off a product - This discount type is used if you want to give a discount off of a particular product.
Percent off entire order - This discount type is used if you want to give a discount off of the entire order.
Dollar amount off a product - This discount type is used if you want to give a specific dollar amount off of a particular product.
Dollar amount off an entire order - This discount type is used if you want to give a specific dollar amount off of the entire order.
Free Shipping- This discount type is used will populate the shipping choices drop down box with a free shipping option.
Discount Value: The dollar value or percentage value, according to the discount type you are using. This field is required.
Example:
15 (for 15% when Percent Off is selected)
10 (for $10.00 when Dollar Amount Off is selected)
NOTE: When setting up the Free Shipping on Entire Order discount, you can specify any value in this field as it will be ignored. The Free Shipping option simply makes the shipping option Free appear in the drop down of shipping choices.
Begin Date: Ability to set the beginning date a coupon will be usable.
End Date; Ability to set the final date a coupon will be usable.
One Time Use: This means that the coupon can only be used one time.
Cannot be combined: If this option is selected, then a customer will not be able to use other coupons at the same time as using this one.
Apply to Category ID: Enter the category ID(s) to apply to this coupon. Only items that are associated with the category ID will be able to use this particular coupon.
Example: 1,3,5Apply to Product ID: Enter the item ID(s) of products to apply this coupon to.
Example: 1,2,5Minimum Order Price: Allows you to set the minimum order price a discount will apply to. The order price is the subtotal of the shopping cart, which is the subtotal of ALL PRODUCTS currently in the cart.
Maximum Order Price: Allows you to set the maximum order price a discount will apply to. The order price is the subtotal of the shopping cart, which is the subtotal of ALL PRODUCTS currently in the cart.